What is the purpose of a bidder conference?
A bidders’ conference is used to provide information to suppliers and to ensure that all suppliers receive the same information. A conference must be held only when such a meeting is required for suppliers to fully understand the proposed procurement.
What is a pre proposal conference?
The pre-bid/pre-proposal conference is a meeting held to discuss the specific Invitation for Bid (IFB) or Request for Proposal (RFP) document. This meeting gives you the opportunity to ask questions and to request clarifications in the documents.
How long does an RFP process take?
Overall, the complete RFP process should be expected to take anywhere between 9 months to 3 years to complete. Budget cycles, grants, and other factors will likely impact the length of time to develop and release an RFP, as well as collect and evaluate responses and award a contract.
What happens after the RFP process?
An RFQ is often issued after an RFP, but can also be issued on its own for goods and services that are particularly standardized. The acronym RFX is often used as shorthand to indicate a Request For “Something,” be it a proposal, information, a quotation, or something else.
What happens at a bidders conference?
The bidder’s conference, also called a pre-proposal conference, is usually held at the site where the work for the project will take place. Along with answering questions for potential bidders, a pre-proposal conference will give bidders the chance to visit the work site.
How do you conduct a bidders conference?
Best Practice for Conducting a Bidder’s Conference as Part of a Procurement
- Be prepared. Read the RFP before you attend, nothing makes you look worse than asking obvious questions that are addressed on the first page of the RFP.
- Write it down.
- Control yourself.
- Don’t argue.
What is the purpose of a pre-proposal?
Typically, the purpose of a pre-proposal is to inform and catch the interest of a potential sponsor so that the sponsor then requests a formal proposal including full technical and budget information.
What is the process of RFP?
The RFP process begins with drafting a request for proposal. Bidders review the solicitation and submit suggestions for improvement. After implementing feedback, the final request for proposal is issued. The customer may ask the remaining bidders to submit a best and final offer before awarding a contract.
What is RFP?
A request for proposal (RFP) is a business document that announces a project, describes it, and solicits bids from qualified contractors to complete it. Most organizations prefer to launch their projects using RFPs, and many governments always use them.